Agenda

This section outlines the agenda for the workshop with some practical suggestions for the organisers (in red). The agenda can be used as a template for a running sheet for the organisers during the workshop.

Last minute checks

-15 — 0 min

Attention

  • Ensure that spaces for the breakout groups are arranged (activity sheets, marker pens, tables and chairs).

  • Decide which breakout groups are supported by whom.

Introduction of the workshop

0 — 10 min

  1. Objectives of the workshop and expected outcomes

Hint

You can re-use the introductory slides from the Slide Deck.

  1. Quick ice-breaker

Hint

Get to know the audience and their expectations with a quiz (e.g. Mentimeter).

Example questions:

  • Who are you? (Researcher / Teacher / Academic / Professional Support Staff / Both / Other)

  • How many years of professional/academic experience do you have?

  • What is your field of expertise?

  • Why are you attending this session?

Introduction of the scenario and the activity

10 — 15 min

  1. Explanation the scenario and outline the breakout session

Hint

You can re-use the slides from the Slide Deck to introduce the Scenario and the Activity.

  1. Explanation of the roles (moderators and rapporteurs)

Hint

  • See the Practicalities section for more details.

  • Observe the discussions.

  • Stimulate the quite tables.

  • Help answer any questions during the discussion.

Breakout session

15 — 60 min

Attention

  • Appoint a moderator.

  • Appoint a rapporteur.

  • The chair person will instruct the groups every 10 min to move on to the next question.

Part 1: Ideal World

  1. What are the important aspects in this project? (10 min)

    Hint

    For instance, things you need to manage, societal impact, scientific impact, open science, publicity, economic gains, etc. Try to make them as concrete as possible.

  2. What skills / roles are needed to address these aspects? (10 min)

    Hint

    Try to group the skills / roles per aspect. Many-to-many connections are possible.

Part 2: Reality

  1. Do people with those skills / roles exist? Do you know where to find them? (10 min)

    Hint

    Think about your own situation, e.g. for a certain skill / role identified. Do people know if it exists in their institution? Do people know how to approach those groups? etc.

  2. Can you successfully include them in the project? How? (10 min)

Hint

If you find the skills / roles in your institution, what are the conditions of including them in the research project?

Break

60 — 70 min

Reporting back

70 — 85 min

  1. Groups present summary of their discussions

    Hint

    x min per group, depending on the total number of groups.

  2. General discussion about how the breakout session went.

    Hint

    Keep it very brief.

Plenary discussion

85 — 105 min

  1. What can you do today to address the challenges?

    Hint

    • Practical tips.

    • Creative ideas.

    • You may run an online survey (e.g. Mentimeter) to end the workshop, for example:

      • What is the most important take-away from the workshop for you?

      • What actions can you take today that would make your own environment more inclusive and appreciative?

  2. What can your organisation to today?

Closing

105 — 110 min

Hint

  • Any take-away messages?

  • Any follow up activities?

  • Final take-home message: Start acting today!